Presenter Registration

Please note that all presenters must purchase a ticket to attend VicBioCon25. 

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Onsite Registration and Information Desk 

On arrival at the conference, all oral and poster presenters should register at the Conference Registration and Information Desk which will be located at G01, near the entrance to Woodside Building for Technology and Design, 20 Exhibition Walk at Monash University Clayton Campus. 

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Presentation Types

 

Full Length Presentation (15 minutes incl. 10-minute talk and 5-minute question/changeover time):
 

Full presentations are ideal for presenting projects or research that is close to completion with substantial data and emerging conclusions. This format allows presenters to place their work in a broader context and to discuss their research, project goals, study or project design and outcomes.

 

Speed Talk (5 minutes incl. 3-minute talk and 2-minute question/changeover time):
 

This format allows you to showcase projects or research in a short, concise, and energetic manner, an increasingly important communication skill for modern ecologists.

 

Poster Presentation:

Poster presentations allow you to showcase your work to a broader audience and provide a forum for informal discussions during the allocated poster session. Posters have traditionally provided a platform to present works in progress, preliminary results, monitoring programs, novel methods and techniques or details for future works. The poster should be self-explanatory so that you are free to supplement and discuss points raised by viewers. Those presenting a poster will be able to give an optional 30-second 'pitch' for their poster, after plenary 2.

 

Required Formats and Conditions

 

Acknowledgement of Traditional Owners 

It is a requirement of the Victorian Biodiversity Conference 2025 that all presenters acknowledge the Traditional Owners of the land in which the field research was undertaken or the place where the project, research or the organisation/institution is located. Please include this information, including the name of the Traditional Lands, on the presentation slide and on posters. 

 

Inclusion of Preferred Pronoun

You are welcome to mention your preferred pronoun on your holding slide, as this will assist fellow attendees during Q&A. 

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PowerPoint Presentations: 

To ensure a professional and polished experience for everyone, we request that you submit your PowerPoint presentation prior to the conference. Submitting presentations prior to the conference will ensure that presentations are pre-loaded for each session. If you do not submit your presentation prior to the conference, please deliver it as early as possible to the Speakers’ Preparation Room, which is located at LG13/L14 in the Woodside Building for Technology and Design at 20 Exhibition Walk, Clayton. 

 

Venue Screens

The screens in the session rooms have a 16:9 aspect ratio. Please ensure that your slides are set to 16:9 before you begin designing your presentation. 

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Presentation Upload 

Presentations are required to be uploaded to WeTransfer by Friday 7th February 2025. A link will be sent in a follow up email. 

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Powerpoint Submission Guidelines

Please use the following file name convention: SessionDay_FirstName_LastName_PresentationTitle

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Poster Presentation Guidelines

Poster Size: Each poster must be A0 in size (1189mm height x 841 in width). 

Poster Print: Each presenter must ensure they print their poster prior to the conference and check in at the Conference Registration and Information Desk at the beginning of the conference. 

Poster Summary: Each presenter should prepare a 30 second summary of their poster. 

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Audio Visual Equipment

Unless arranged prior, only standard audio-visual equipment will be provided in the session room. If you have any questions or special requirements, please contact vicbiocon@gmail.com

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Student awards:

Each year at VicBioCon, we award prizes for the Best Poster Presentation, Best Speed Talk (5 minutes),
and Best Full-Length Presentation (10 minutes) by a student. All currently enrolled or recently graduated students are eligible to win these awards.

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Oral presentations are assessed based on four criteria:

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• Overall quality of the slides,

• Speaking presence,

• Well-designed and executed project,

• Answers questions well.

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Poster presentations are also assessed based on four criteria:

 

• Overall quality of the poster design,

• Clear graphics/data visualisation,

• Well designed and executed project, and

• Answers questions well.

 

If you have any questions or concerns regarding your presentation, please email us. 

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Don't forget, all presenters must purchase a ticket to confirm their place on the program!